he College of Veterinary Medicine invites applicants to apply for the position of Administrative Assistant, located within the Small Animal Clinical Sciences’ (SACS) Administration office. This position exists to provide secretarial and administrative support for faculty and staff of the Small Animal Clinical Sciences department. Specific areas of responsibility include copying, filing, scheduling meetings, providing data entry, processing incoming and outgoing mail, answering phones, scheduling departmental conference rooms, and other related duties as assigned.

Typical Responsibilities:

• Provides updates to the department's procedure manual. Updates Student handbook. Prepares Resident/Intern orientation schedule each Summer and assists with on-boarding procedures. Prints weekly conference room and classroom schedules. Ensures compliance with UTIA Program for Minors Requirements by designating employee level, performing registry checks, and uploading appropriate forms. Prepares Residency matches.
• Prepares FedEx packages for pickup. Logs and mails clay paws and cards to clients. Scans and shreds documents. Answers phones and directs calls to the appropriate department. Assists with ExamSoft and other teaching tools as needed.
• Uploads photos and designs SACS yearbook pages. Maintains bulletin board photos. Orders name plates for new hires. Prepares and returns Vol cards, parking tags, and office keys for employees.
• Enrolls visiting students, scholars, and practitioners with Risk Management and the University's ERP system.

 

Knowledge, Skills, and Abilities Necessary:

• Basic knowledge of medical terminology; Microsoft Word and Outlook skills; good math skills; good organizational skills; must have excellent written and verbal communication skills. Excellent typing skills.

 

Minimum Qualifications:

• High school diploma or equivalent with 2 years of general office experience. Experience with Excel or other spreadsheets.

 

Preferred Qualifications:

• Familiarity with medical terminology preferred.  University experience preferred.

Job

  Other Admin Asst/Secr/Clerical

Primary Location

  US-Tennessee-knoxville

Organization

  Small Animal Clinical Sciences

Schedule

  Full-time

Campus/Institute  Institute of Agriculture

Job Posting

  Jul 20, 2023, 11:14:50 PM

 

EEO/AA STATEMENT / NON-DISCRIMINATION STATEMENT

The University of Tennessee is an EEO/AA/Title VI/Title IX/Section 504/ADA/ADEA institution in the provision of its education and employment programs and services. All qualified applicants will receive equal consideration for employment without regard to, and will not be discriminated against on the basis of, race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, or covered veteran status.

Inquiries and charges of violation of Title VI (race, color, national origin), Title IX (sex), Section 504 (disability), ADA (disability), ADEA (age), sexual orientation, or veteran status should be directed to the (OED). Requests for accommodation of a disability should be directed to the ADA Coordinator at the OED office.Office of Equity and Diversity

 

Contact Information

 

 

Please confirm closing dates at original source link and ensure you take note of appropriate time zones for position closing times.  Please note, Veterinarycareers.com.au takes no responsibility for closing dates or removal of job positions advertised.

For next steps in application please register below.